Haystack Associates, Inc.

Security

Do you have policies on what information can be stored on a computer hard drive specifically laptop hard drives?
Yes  No

Do your records storage practices ensure the privacy and protection of information such as social security numbers, health care information, or account numbers for employees or customers? 
Yes  No

Retention

Do you have policies and procedures for the retention and destruction of all company records including:

Paper:  Yes  No
Electronic files such as Word or Excel:  Yes  No
E-mail:  Yes  No
Draft and working copies:  Yes  No
Web site content:  Yes  No
Information in network databases:  Yes  No
Network backup files:  Yes  No

Have your retention schedules and policies been created or reviewed in the last two years? 
Yes   No

Do you know what the federal, state, or international legal requirements are for the maintenance, retention, and disposition of your records?
Yes   No

Litigation Hold Orders

Do you have procedures to halt the destruction of records during litigation or an investigation? 
Yes  No

Can you place a hold on the destruction of information (paper and electronic) and monitor compliance? 
Yes   No

Compliance

Can you track the retention and destruction of records for electronic files, paper, and network backups? 
Yes   No

Can you monitor compliance with retention schedules? 
Yes   No

Can you identify which records your company has destroyed? 
Yes  No

Can you quickly locate records and information needed/required during an audit, investigation, or litigation? 
Yes   No

If you answered No to any of the questions above your information management systems need to be updated.

If you would like to be contacted on ways to ensure regulatory compliance and protect your information assets please complete the form below.

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