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Our retention program services include:
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Retention program, policies, and schedule development.
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Reviews of existing records management and retention programs,
implementation audits, and compliance audit
reports.
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Review, analysis, and recommendations for
software and systems to automate how paper and electronic information is managed and tracked.
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Project management and training during
implementation of new document and retention management programs.
Retention Program Policies and Schedules
A
corporate retention program ensures
information required by regulatory agencies, auditors, and to support
business decisions is retained and obsolete information is pulled from
record keeping systems and destroyed when no longer needed or required.
A retention policy and
schedule ensures:
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Legal requirements for
document retention and destruction are met.
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Valuable documents are
identified and available when needed.
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Money for space, filing
equipment, and network servers are minimized.
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Audit trails and internal
controls are documented between electronic and paper record-keeping
systems.
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The company is protected
from allegations of improper document destruction.
An important part of compliance and risk management programs,
our retention programs include:
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Schedules that identify all of the
types of records (paper and electronic) created and maintained and the department responsible
for maintaining the official copy of business records.
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Audit trails for financial record-keeping and official reporting systems
across storage medias including paper, network databases and servers,
electronic files, CD, and microfilm.
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Legal retention requirements for each country and state where business is
done.
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Responsibilities, procedures, and policies for the
storage, retention, and
destruction of paper and electronic records that meet SOX, HIPAA, GLBA,
and other compliance requirements
for security, maintenance, retention, and destruction.
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