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Our retention program services include:
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Retention program, policies, and schedule development.
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Privacy and security policies and procedures.
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Review and update of existing retention, security, and
privacy programs.
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Compliance audits for existing retention,
security, and privacy programs.
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Review, analysis, and recommendations for
software and systems to automate how paper and electronic information is managed and tracked.
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Project management and training during
implementation of new document and retention management programs.
Retention Program Policies and Schedules
A
corporate retention program ensures
information required by regulatory agencies, auditors, and to support
business decisions is retained and obsolete information is pulled from
record keeping systems and destroyed when no longer needed or required.
An important part of compliance and risk management programs,
our retention programs include:
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Schedules that identify information and retention of all
types of records and information (paper and electronic) created and maintained
throughout the company.
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Audit trails to identify record keeping systems
across storage medias including paper, network databases and servers,
electronic files, and e-mail.
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Documented legal requirements for retention, security, and privacy for each country and state where business is
done.
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Responsibilities, procedures, and policies for the
storage, retention, and
destruction of records that meet US federal, state, and international compliance requirements
for the security, maintenance, retention, and destruction of information.
Reviews and Compliance Audits
Numerous US federal, state, and
international laws create compliance obligations for documentation, retention,
secure storage and destruction of information, and
the management of corporate
information assets. Compliance/performance audits
need to be performed each year to monitor and meet requirements
for existing
security, privacy, and retention/disposal programs. Legal requirements need to be
reviewed and updated every 1-3 years to ensure compliance with current legal
requirements for the retention, destruction, privacy, and security of
information.
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